REPORTS - Income & Expenses
In this report you can view your Income and Expenses, clearly broken down into categories.
You can view them over any period of time (for which you have transactions) and compare against other months, other date ranges and against your budgets.
You can also update and add budget items from within this report.
You access all your reports from the main side bar menu going to Reports and > Income and Expenses.
VIEWING YOUR INCOME & EXPENSES REPORT
Your income and expenses are displayed by category, accompanied by a graph and a total ($) value for the nominated time period.
You can adjust the results using the Summarise and Compare lists at the top of the report.
Summarise - lets you select the date range that you would like to display information for. You can select a specific date range or view the summary for a particular month.
Compare - allows you to select a number of comparison options. You can compare your current report to other information, including your budgets, previous months or any other point in time. (The example below is compared for a date range.)
Show Headers- Click on this to show reports by headers, rather than categories. You can click on individual headers to reveal the underlying categories.
Sort by $ total or Sort by name are the two options.
Searching by Filters
Note: Filters are only available in a fully active Small Business Edition but will show in the trial version.
Filters are available wherever you can see the [+] in white or [+] symbol in major reports. The [+] symbol indicates that a filter is in use , with the type of filter appearing, in red, in the status bar of the relevant window.
If the [+] is white, no filters are being used i.e. all transactions within the date range are being searched.
Activating the [+]or the[+] button opens a drop down menu, asking you to either Maintain Filters or Use No Filters.
If you choose Maintain Filters, you can choose to filter by both the available accounts and/ or the job codes which you have already set up.
You can vary the filter you use each time, or more conveniently, you can set-up some preset filters. For more go to Report Filters
Example- Income and Expenses report- using filters.
An example for a single rental property comparing, two adjacent 3 month periods would give you a result like the following.
This Income- Expense report has been filtered for a combination of all accounts and one job.
The [+] indicates that a filter is being used with the Type of FILTER showing in red, at the bottom of the screen.
VIEWING REPORT DETAILS
Within the above report, you can view more detailed breakdowns of your income, expenses & budgets. Clicking on the name of a category will present you with the specific details for that category.
There are different sets of details.
You will see different details depending on the option that you select from the Income and Expense Report summary
1. Actual Transactions
Directs to the ‘Search’ page. These category details will display the transactions only for the time period you have selected. You cannot edit budget items on this page.
2. Budgets VS Actuals
Directs to the ‘Actuals VS Budget’ report, where the details for your chosen category will display a detailed breakdown of your budget, with your transactions in a monthly breakdown along with any budget details. You can add and edit budget items from this page.
This monthly breakdown lists your transactions, alongside budget items and a running total to show how much you are under or over your set budget.
3. View Graphs-discussed under 12 month graphical comparison
